ICAP is actively looking for a highly decorated Service Agreement Assistant
Reports to : Procurement, Logistics and Sub grants Manager
Travel : Up to 40% in intervention region
Overall Job Function:
The Service Agreement Assistant will provide efficient and effective service agreement support to operational and program staff at ICAP central and Regional Offices, ensuring that service agreements are prepared according to USG and Columbia University requirements. The Service Agreement Assistant will assist operations and program staff to monitor service agreement performance and ensure maximum utilization of funds available and the avoidance or disallowed costs and under spends. The Service Agreement Assistant will ensure service providers adhere to donor regulations.
Specific Responsibilities and Duties:
1) Ensure the administration and financial policies and procedures for the service agreement which includes; manuals, user guides and templates are adapted and compliant with USG and Columbia University requirements.
2) Assist to develop service agreements with various service providers.
3) Maintain effective records of all FIKIA grant activity (current projects, applications, donors, reporting time frames and transfer schedules) via a regularly updated database.
4) Assist in provision of technical support to service providers to improve Administrative and financial systems by using ICAP - Colombia University Management tools and general Management of funds procedures.
5) Conduct field supportive visits to monitor service agreements eg. RHMTs, CHMTs and other service providers.
6) Assist in ensuring consistent application of ICAP Financial and Administration polices/Standards, as well as USG and Columbia University rules and regulations.
7) Assist and support service providers in providing their reports accurately and on time.
8) Assist with preparation of trainings related with financial management for new service providers and staff and perform project financial reviews.
9) Assist in provision of procedures for service providers closing by making sure that all steps and regulations are followed properly.
10) Ensure communication from subs with supervisors is done efficiently.
11) Perform any other duties as assigned by the supervisor.
Required Qualification, Knowledge and Skills:
1) Required Education: Bachelor’s degree in Accounting and finance, Business Administration or related field.
2) Required Experience: Minimum of 2 years’ experience in supporting finance, sub grants and service agreement.
3) Demonstrated experience of managing projects and project accounting processes, involving more than one partner to strict funding criteria and on the ground outcomes.
4) Experience in budgeting, monitoring expenditure, preparing financial reports, reconciling project accounts.
5) Self-motivated and able to work independently as well as in a team.
6) Verbal communications and inter-personal skills including the ability to communicate clearly and assertively with a wide range of people from different cultures.
7) Able to communicate technical issues to non-technical colleagues.
8) High level of competency with spreadsheets, database and accountancy based IT.
9) Writing, reporting and editing skills including the ability to present information in a coherent manner.
10) Work as part of a multi-national team and to manage and develop relationships both internally and externally.
11) Knowledge of international donor funding environment, including reporting requirements, trends, procedures and priorities.
Qualified applicants should send their cover letter and CV by 4th November 2019 via email to firstname.lastname@example.org, mentioning in the subject line the Position Title.
Only short listed applicants will be contacted.
Please DO NOT attach any certificates when submitting online.
ICAP is an equal opportunity employer; women are encouraged to apply.