Showing posts with label Administration Jobs in Tanzania. Show all posts
Showing posts with label Administration Jobs in Tanzania. Show all posts

Friday, 25 October 2019

Service Agreement Assistant at ICAP Tanzania


JOB TITLE: Service Agreement Assistant (1 Position)

Job Summary
ICAP is actively looking for a highly decorated Service Agreement Assistant

Job Description
Reports to : Procurement, Logistics and Sub grants Manager
Travel : Up to 40% in intervention region
Overall Job Function:

The Service Agreement Assistant will provide efficient and effective service agreement support to operational and program staff at ICAP central and Regional Offices, ensuring that service agreements are prepared according to USG and Columbia University requirements. The Service Agreement Assistant will assist operations and program staff to monitor service agreement performance and ensure maximum utilization of funds available and the avoidance or disallowed costs and under spends. The Service Agreement Assistant will ensure service providers adhere to donor regulations.

Specific Responsibilities and Duties:
1) Ensure the administration and financial policies and procedures for the service agreement which includes; manuals, user guides and templates are adapted and compliant with USG and Columbia University requirements.
2) Assist to develop service agreements with various service providers.
3) Maintain effective records of all FIKIA grant activity (current projects, applications, donors, reporting time frames and transfer schedules) via a regularly updated database.
4) Assist in provision of technical support to service providers to improve Administrative and financial systems by using ICAP - Colombia University Management tools and general Management of funds procedures.
5) Conduct field supportive visits to monitor service agreements eg. RHMTs, CHMTs and other service providers.
6) Assist in ensuring consistent application of ICAP Financial and Administration polices/Standards, as well as USG and Columbia University rules and regulations.
7) Assist and support service providers in providing their reports accurately and on time.
8) Assist with preparation of trainings related with financial management for new service providers and staff and perform project financial reviews.
9) Assist in provision of procedures for service providers closing by making sure that all steps and regulations are followed properly.
10) Ensure communication from subs with supervisors is done efficiently.
11) Perform any other duties as assigned by the supervisor.

Required Qualification, Knowledge and Skills:
1) Required Education: Bachelor’s degree in Accounting and finance, Business Administration or related field.
2) Required Experience: Minimum of 2 years’ experience in supporting finance, sub grants and service agreement.
3) Demonstrated experience of managing projects and project accounting processes, involving more than one partner to strict funding criteria and on the ground outcomes.
4) Experience in budgeting, monitoring expenditure, preparing financial reports, reconciling project accounts.
5) Self-motivated and able to work independently as well as in a team.
6) Verbal communications and inter-personal skills including the ability to communicate clearly and assertively with a wide range of people from different cultures.
7) Able to communicate technical issues to non-technical colleagues.
8) High level of competency with spreadsheets, database and accountancy based IT.
9) Writing, reporting and editing skills including the ability to present information in a coherent manner.
10) Work as part of a multi-national team and to manage and develop relationships both internally and externally.
11) Knowledge of international donor funding environment, including reporting requirements, trends, procedures and priorities.

Application Instructions:
Qualified applicants should send their cover letter and CV by 4th November 2019 via email to icap-jobs-tanzania@cumc.columbia.edu, mentioning in the subject line the Position Title.

Only short listed applicants will be contacted.

Please DO NOT attach any certificates when submitting online.

ICAP is an equal opportunity employer; women are encouraged to apply.

Field Assistant (2 Post) - Kigoma


JOB TITLE: Field Assistant (2 Post) - Kigoma

ICAP is actively looking for a highly decorated Field Assistant 

Reports to : Field Officer
Travel : Up to 70% in intervention regions

Overall Job Functions:

The Field Assistant supports day-to-day field implementation of a community-based HIV testing and prevention program targeting key and vulnerable populations (KVP). Field Assistant will work closely with the Field Officer(s) to ensure delivery of community-based HIV testing services for target beneficiaries.

Specific Responsibilities and Duties:
1) Participate in the work plan development for daily implementation at district level of field activities.
2) Conduct day-to-day program implementation at the site level including preparing logistics for field activities.
3) Support the delivery of field-based HIV prevention services to beneficiaries by community outreach volunteers, including roll-out of day and night mobile outreach campaigns.
4) Support HIV testing and pre and post-test counselling with beneficiaries, and facilitate referrals for HIV positive clients.
5) Mentor and supervise peer outreach volunteers regularly and frequently during outreach sessions and lead weekly outreach volunteer meetings.
6) Prepare adequate supplies of commodities and tools to outreach volunteers and healthcare workers.
7) Work closely with healthcare workers and community outreach volunteers to ensure all data collection tools are entered appropriately, and conduct on-job mentor-ship for community outreach volunteers.
8) Assist with identifying/screening, recruitment, and training of community outreach volunteers from peer groups to implement the outreach services.
9) Participate in routine mapping/re-mapping of hotspots and size estimation where targeted populations are found.
10) Perform any other duties as assigned by the supervisor.

Required Qualification, Knowledge and Skills:
1) Required Education: Medically trained personnel (nurse, clinical officer, laboratory technician, MD, etc) who have current qualifications and training in phlebotomy and HIV testing duties.
2) Required Experience: Minimum of 1 year experience providing HIV testing and counselling services with demonstrated familiarity with MOH systems, tools and procedures for HIV testing and care management. Preference given to those who have additional experience with community-based HIV programs targeting KVP.
3) Excellent speaking, reading, and writing skills in English and Kiswahili.
4) Excellent computer skills, at minimum with Microsoft Office package.
5) Ability to maintain confidentiality regarding clients’ health status and sensitive information contained in data sources.
6) Flexibility to work after normal working hours and weekends at informal gatherings and entertainment centers and travel extensively to remote areas, including islands.
7) Ability to interact well with all targeted groups and peer outreach workers by facilitating a non-judgmental, non-discriminatory, and non-stigmatizing environment in the program, to welcome all key and vulnerable population beneficiaries regardless of their background.
8) Must be a Tanzanian Citizen: preference given to candidates already living in the job location region.


Application Instructions:
Qualified applicants should send their cover letter and CV by 4th November 2019 via email to
icap-jobs-tanzania@cumc.columbia.edu, mentioning in the subject line the Position Title.

Only short listed applicants will be contacted.

Please DO NOT attach any certificates when submitting online.

ICAP is an equal opportunity employer; women are encouraged to apply.